Guest members in workspace settings
Guests are outside collaborators, such as contractors, who only see the projects they are added to. The Guest Members page lists every guest in your workspace so you can review their access and switch it off when the work ends.
At a glance
| What it is | A list of guest members with their project counts |
| Where to find it | Avatar > Settings > Workspace Setup > Guest Members |
| Who can use it | Owners and Admins |
| Plan | Guests are not available on Free; check the guest role guide for your plan |
What does the list show?
The header shows how many guest members you have. Columns:
| Column | What it shows |
|---|---|
| Name | The guest’s name, with a “Deactivated” tag if they are switched off |
| Their email address | |
| Projects | How many projects they are in. Hover to see the names, or “None”. |
| Team Access | Always “Guest Access” |
Use Search by name or email… to filter, and the refresh button to reload.
How do I deactivate, reactivate or remove a guest?
- Open the … menu on the guest’s row.
- Choose Deactivate or Activate, then confirm Confirm Status Change. Or choose Delete and confirm Confirm Deletion. Deleting cannot be undone.
You see a message such as “Guest member deactivated successfully” or “Guest member removed successfully”.
Best practices
- Deactivate a guest when a contract ends instead of deleting, because you can reactivate later and the record is kept.
- Review the Projects column regularly, since a guest with “None” has nothing to see and may no longer be needed.
- Remove guests who should never return, because deletion cannot be undone.