Project budget settings - budget and currency
Budget Settings is where you enter how much a project is meant to cost and in which currency. It is limited to people with finance rights on a Business workspace, so many users never see it.
At a glance
| What it is | Two fields: Project Budget and Currency |
| Where to find it | Project settings, Budget Settings |
| Who can use it | Owners and Admins, and Project Managers who have Finance access |
| Saves with | Update |
| Plan | Business (self-hosted business features count). Hidden on Free and Pro |
How to set the budget
- Open project settings and choose Budget Settings.
- Pick the Currency first. Search the list; the default is USD.
- Enter the Project Budget. It must be 0 or greater and accepts two decimals.
- Click Update.
If you enter a negative figure, the field shows “Budget must be 0 or greater”. The default is 0.
Changes are recorded in the project’s activity log, for example “Project budget changed from X to Y” and “Project currency changed from A to B”.
Option reference
| Option | What it does | Choices and limits | Default |
|---|---|---|---|
| Project Budget | The total planned spend | Number, 0 or more, two decimal places | 0 |
| Currency | The currency for the budget | Searchable list of 35 currencies | USD |
Who sees Budget Settings?
The menu item appears only when all three are true: the workspace has the Business finance feature, your role has finance rights on this project, and finance access is on for you. Owners and Admins always qualify. A Project Manager qualifies only when Finance access is on for them. Team Leads and Members do not see it.
The Finance access switch lives in General under Client & Manager. It appears once an Owner or Admin picks a manager. When on, the manager can view and edit the Finance tab, budget and rate card. It starts on for a newly assigned manager and is disabled on the Free plan.
Things to know
- Budget and currency save after the other fields, and only if you changed them.
- If the menu item is missing, check the plan and your role first. See the troubleshooting table on the overview.
- Rate cards, expenses and reports are covered in the Project Finance guides, not here.
Best practices
- Set the currency before the budget, because the budget figure is saved together with the currency you picked.
- Give a manager Finance access only when they need to see costs and rates, because it also lets them edit the budget and rate card.
- Review the activity log after a budget dispute, because every change to budget or currency is recorded there.
- Use Project Finance for ongoing tracking, because this page only sets the target figure.