Project privacy - show members only their tasks
Project Privacy has one control: it can limit members to the tasks assigned to them. Use it when a project holds work that not everyone on the team should browse, such as client-sensitive or HR work. It does not change who can be assigned to tasks.
At a glance
| What it is | A single switch, Show only assigned tasks to members |
| Where to find it | Project settings, Project Privacy |
| Who can use it | Owners and Admins. The section is hidden from everyone else |
| Saves with | Update |
| Plan | Available on every plan |
How to limit tasks to assignees
- Open project settings and choose Project Privacy.
- In the Task Visibility card, switch on Show only assigned tasks to members.
- Click Update. The page reloads.
It is off by default. Switch it off and click Update to restore full visibility.
Who still sees every task?
The helper text says it plainly: when the switch is on, members see only tasks assigned to them. Owners, Admins, Team Leads, Project Managers and Guests always see all tasks.
| Role | Sees |
|---|---|
| Owner, Admin | All tasks |
| Team Lead, Project Manager | All tasks |
| Guest | All tasks |
| Member | Only tasks assigned to them |
Worklenz enforces this when people open tasks, not only in the list views. Links from notifications and mentions still take a person to the task they were pointed at.
Things to know
- This is the only privacy control for a project. There is no public or private project setting.
- Changes are written to the audit trail with the old and new value.
- The Privacy switch hides tasks. The restriction in Advanced settings controls who can create and assign them. They work independently.
Best practices
- Test with a Member account after switching it on, because Team Leads and Project Managers see everything and will not show you the Member view.
- Choose your Project Manager carefully, because that role sees all tasks despite the switch.
- Do not rely on it for Guests, because Guests are exempt and always see every task.
- Tell members before you switch it on, because tasks they used to browse disappear from their lists.