Manage files

Worklenz supports three ways to keep files and resources organized within your projects:

• Project files - Upload files directly to a project without linking them to a specific task. Ideal for project-level documents, references, and shared resources.
• Task attached files - Attach files directly to individual tasks. All task attachments are also visible in the project Files tab for quick access.
• Project links - Save external URLs (Figma, Google Drive, Notion, etc.) alongside your project files.

Supported file types

Project files and task attachments support common image, document, and archive formats (jpg, png, gif, pdf, docx, xlsx, zip, and similar). For security, executable and script files (such as .exe, .bat, .msi, .dll, .sh, .ps1, .js, and .jar) are blocked and cannot be uploaded.

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Workspace files

The Files page provides centralized file storage across all your projects and tasks in one place. This section is located directly in the Projects left sidebar navigation.

How to access

1. Click Projects in the top navigation bar.
2. In the left sidebar, click Files.

File categories

Switch between the category tabs at the top left:

• Project Files: Files uploaded directly at the project level.
• Task Attachments: Documents and media attached to individual tasks.
• Links: Web links, external documents, or reference URLs saved across projects.

Filtering and searching

You can narrow down the table using the Project filter to focus on an individual project or view files across all projects, and the File Type filter to show only specific file formats (this filter is not shown on the Links tab). The Uploaded By filter lets you find items uploaded by a specific team member; since guests cannot upload project files, they do not appear in this filter. A search bar is also available to quickly find any file by its name.

File details and actions

The centralized table displays the file’s Name (with its file type icon - click it to preview the file), and on the Task Attachments tab, the Task the file is attached to, which you can click to open. Each row also shows the Size of the file (e.g., 14 KB, 20 MB), who uploaded it under Uploaded By, and a relative timestamp under Date (e.g., 3 days ago). From the Actions column you can Download a copy of the file, or Delete it to permanently remove it from the workspace.

Uploading a file or adding a link

On the Project Files or Task Attachments tab, click Upload File in the top right to upload a file to your chosen project. On the Links tab, the same button becomes Add Link, letting you save an external URL instead. Only workspace owners and admins can see the storage usage indicator showing how much of your plan’s storage quota has been used.