Welcome to Worklenz

What is Worklenz?

Worklenz is a free, open-source project management platform built for agencies and small businesses. It brings your projects, team, clients, and time tracking into one place - so you can stop juggling spreadsheets and scattered tools, and focus on delivering great work.

Whether you run a creative agency, a software team, or a growing business, Worklenz gives you the clarity and control you need to manage projects, track profitability, and keep your team productive.

Who is Worklenz for?

Agencies that need to track billable hours, manage client projects, and stay profitable.
Small businesses looking for a simple way to organize projects and collaborate with their team.
Freelancers and consultants who want to manage tasks, log time, and keep clients in the loop.

Why Worklenz?

Worklenz strikes the right balance between simplicity, adaptability, and powerful features - so you can manage everything from one platform.

Projects and profitability in one place - Track time with one click and see which projects are profitable in real time. Custom workflows, budget monitoring, and task dependencies keep everything on track.
Balance your team, keep clients informed - Distribute workloads smartly and assign projects based on capacity and skills. Clients get portal access to view progress anytime - no more endless status meetings.
Effortless time tracking - Log every billable hour with one click or quick manual entry. See exactly where hours go so no revenue slips through the cracks.
Financial clarity - Know which clients are profitable before projects wrap up. Monitor burn rate and actual vs. estimated costs on a single dashboard.
Resource planning - View your entire team’s availability at a glance and assign work based on skills and capacity - without overloading anyone.
Reporting and dashboards - One dashboard shows current progress, results so far, and what’s coming next - so you stay ahead of issues.
Flexible and adaptable - Worklenz adjusts to your workflow - whether you follow Agile, Scrum, or a custom approach. With an intuitive interface, getting started is quick and requires minimal setup.
Cloud and self-hosted - Choose between a cloud solution or self-hosting. For regulated industries, running on your own infrastructure gives you full data control.

Key features

Project management

Create and organize projects with customizable templates.
Set timelines, milestones, and deadlines.
Track progress in real-time with dashboards and reports.
Monitor budget vs. actual costs to stay on track with project finance.

Task management

Create tasks and subtasks with detailed descriptions.
Assign tasks to team members with priority levels.
Track task status through customizable workflows.
View tasks in multiple formats - list, Kanban, or roadmap.

Time tracking

Track every billable hour with one click or manual entry.
See exactly where hours go across projects and team members.
Generate time reports to ensure nothing slips through.

Resource planning

See your team’s full capacity on one screen with workload management.
Balance workloads and assign work based on availability.
Keep everyone productive without the overwhelm.

Team and client collaboration

Invite team members to projects with specific roles.
Communicate through task comments and project updates.
Share files and documents within tasks and projects.
Give clients portal access to see progress without the endless status updates.

Financial insights

Know which projects and clients are profitable with project finance.
Monitor burn rate and compare estimated vs. actual costs.
Make informed decisions with real data, not guesswork.

More built-in tools

Resource scheduler - plan your team’s week ahead without guesswork.
Templates - start from proven workflows, not from scratch.
Phases - give every project a clear roadmap so everyone knows what’s done and what’s next.
File management - keep files where your team can find them.
Daily digest - get helpful updates without the noise.

Getting started

This documentation will guide you through setting up your account, creating your first project, managing tasks, and collaborating with your team. Use the sidebar to navigate through the different sections.